UNDP Has Vacancies for Human Resource Associates Executives

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Location : Abuja, NIGERIA
Application Deadline : 17-Mar-10
Additional Category Management
Type of Contract : Service Contract
Languages Required : English
Starting Date : (date when the selected canditate is expected to start) 26-Apr-2010
Duration of Initial Contract : 1 year
Expected Duration of Assignment : 4-5 years, with possibility of yearly renewal

Duties and Responsibilities
Summary of Key Functions:
Administration and implementation of HR strategies and policies
• Provision of HR services
• Staff performance management and career development
• Conduct of UN-related surveys
• Facilitation of knowledge building and knowledge sharing
1. Ensures administration and implementation of HR strategies and policies focusing on achievement of the following results:
• Full compliance of records and reports with UN rules, regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework.
• CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management, control of workloads of the supervised staff.
• Provision of information to the management and staff on strategies, rules and regulations.
2. Provides HR services focusing on achievement of the following results:
• Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels.
• Preparation of submissions to the CAP and CRP.
• Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (fixed-term, SSAs, SCs). Timely follow up with Finance staff on Global payroll issues.
• Input and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas.
• Provision of information on benefits/entitlements to the International Staff and Experts.
• Maintenance of the rosters including e-rosters.
• Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
3. Ensures proper staff performance management and career development focusing on achievement of the following results:
• Provision of background information and maintenance of the related data acting as Secretary of Performance Evaluation process if any.
• Participation in preparation of Learning plan and individual learning plans in consultation with the DGD project Management, HR Specialist/Learning Manager.
4. Assists conduct of UN-related surveys focusing on achievement of the following results:
• Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
• Organization of trainings for the operations/ DGD projects staff on HR issues.
• Synthesis of lessons learnt and best practices in HR.
• Sound contributions to knowledge networks and communities of practice.

Impact of Results
The key results have an impact on the overall execution of the HR services and success in implementation of HR strategies and policies. Accurate analysis and presentation of financial information ensures proper HR services.

Competencies
Corporate Competencies:
• Demonstrates commitment to UNDP’s mission, vision and values.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies:
• Knowledge Management and Learning
• Shares knowledge and experience
• Encourages office staff to share knowledge and contribute to UNDP practice areas
• Develops substantive knowledge of one or more Practice Areas Promotes a learning environment in the office
• Provides helpful feedback and advice to others in the office
• Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
• Ability to perform a variety of specialized activities related to HR management, including administration of recruitment , contracting and performance evaluation, monitoring of transactions, reporting
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new systems
Leadership and Self-Management
• Focuses on result for the client
• Consistently approaches work with energy and a positive, constructive attitude
• Demonstrates strong oral and written communication skills
• Remains calm, in control and good humored even under pressure
• Demonstrates openness to change and ability to manage complexities
• Responds positively to critical feedback and differing points of view
• Solicits feedback from staff about the impact of his/her own behavior
HR Certification programme
Required Skills and Experience
Education:
• Secondary Education with specialized certification in HR. University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement. Degree would be desirable but not a requirement.
Experience:
• 5 to 6 years of progressively responsible HR experience is required at the national or international level. Additional years of experience would be desirable but not a requirement.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Language Requirements:
• Fluency in written and spoken English is essential.

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